How do I move goods between my branches and see what arrived short?
| Intagya ERP
You move goods between branches in two steps: the sending warehouse takes them out of its stock, and the receiving branch confirms what really arrived. In between they sit in an in transit location that belongs to neither side. In Intagya ERP you open Branch transfers: the branch asks, the warehouse ships, the branch receives, and any gap between sent and received shows in the Short column.
A branch manager sends a message: send us 40 cartons of sugar. The driver leaves in the evening, and in the morning the branch calls: 36 arrived.
The warehouse says it sent 40. The driver says he loaded what he was given. Nobody holds a paper that says otherwise.
Why do goods go missing between branches?
Because everyone thinks of a transfer as one step while it really is two. Goods leave one warehouse at one hour and reach a branch at another. If you record both as a single move, you never know what happened in between.
Worse, the branch stock goes up in the system before the goods arrive, and a salesperson sells something that is still on the truck.
What is the right path for a transfer between two branches?
Five clear states, and each side knows its part:
- Draft: the branch writes the products, quantities and Needed by.
- Requested: it presses Request, and the request reaches the sending warehouse.
- Being prepared: the storekeeper presses Prepare and send and picks the goods.
- In transit: they confirm the quantities that really left, which leave their stock.
- Received: the branch presses Receive at the branch and writes what arrived.
Where are the goods while they are on the truck?
In a location called In transit between branches. They have left the sending warehouse stock and have not entered the branch stock. Nobody sells them, and no stock count counts them twice.
When the branch confirms the receipt, they move into its stock. So each branch stock stays what is really on its shelves.
Agree one rule with your branches: nobody unloads the truck before the transfer is open on a screen. Counting while unloading is far easier than counting afterwards.
How do I see what arrived short, and who is responsible?
On the transfer itself. Its table shows each product: requested, sent and received. If the warehouse sent 36 of 40 requested, you see it before the truck leaves. If less arrived than was sent, the difference shows in the Short column and the log notes Arrived short with the products and quantities.
Now the argument has a place. It is not about who speaks louder but where the gap appeared: in the warehouse before loading, or on the road.
Can staff in one branch see the other branches transfers?
Sending and receiving are two ordinary transfers, each in its own warehouse. A user tied to one warehouse sees only their own step: the main storekeeper prepares and ships, the branch storekeeper receives.
Branch transfers show when the company has more than one warehouse and the inventory manager turns on Multi-warehouses in the settings.
How do I follow what left and has not arrived?
From the Inventory overview page. Needs you has a Branch transfers in transit line with the count and a button to open them. A transfer three days in transit between two branches in the same city is worth a call.
In Intagya ERP transfers, stock and sales sit in one system for every branch, so each branch sales team knows what it really holds, not what is on the truck.
Start this week with the branch that asks the most. Route all its requests through Branch transfers instead of messages, and read the Short column at the end of the week.
Read the branch transfer steps in the guide
FAQ
Does the branch stock go up before the goods arrive?
No. The goods stay in the In transit between branches location until the branch confirms the receipt, then they enter its stock.
Can I ship without a request from the branch?
Yes. Send now on a draft transfer ships the goods straight away, without the request step.
Where do I see a shortage on a transfer?
In the Short column of the product table, and in the transfer log, which notes Arrived short with the products and quantities.
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