How does a manager learn at once that an employee passed the allowed lateness this month?
| Intagya ERP
With a monthly limit in the attendance policy. In Intagya ERP you switch on Alert on Lateness on the Manager Alert tab and type the Lateness Limit, such as 3 times. Every check-in past the grace time is logged in Lateness Alerts, and when the employee passes the limit their direct manager gets an activity at once, without waiting for the month-end sheet. Early leave has its own limit.
On the 28th the sales manager opens the attendance sheet and finds one of his reps was late nine times this month. He asks him about it and gets: nobody said a word to me after the first time.
He has a point. The problem was not the ninth time. It was that nobody spoke up after the third.
Why do managers find out so late that someone keeps arriving late?
Because the numbers pile up until the end of the month. Check-ins fill up day after day and nobody looks until payroll. By then the talk is about a deduction, not about a habit you could still fix.
A busy manager will not open the attendance screen every morning to count. What they need is for the news to come to them, at the right moment, and only when it deserves attention.
How do I set a monthly lateness limit in an ERP system?
In the same attendance policy that works out the deduction. In Intagya ERP open Attendance & Payroll, then Configuration, then Attendance Policies, and on the Manager Alert tab:
- Switch on Alert on Lateness and type the Lateness Limit, such as 3 times a month.
- Switch on Alert on Early Leave and type the Early Leave Limit, such as twice.
- A limit of zero switches the alert off.
Lateness here means past the grace time set on the Lateness tab. If the grace time is ten minutes, someone five minutes late is not counted.
What happens the moment the limit is passed?
The direct manager gets an activity in the system at once, with the employee's name, how many times they were late this month, by how many minutes, and the monthly limit. It arrives with the first check-in past the limit, not at month end.
Before the limit the system bothers nobody. Each late check-in adds a line to Lateness Alerts with the time this month and the limit, so the manager can follow the trend if they want, and only gets an activity when it matters.
The manager is the direct manager on the employee record, or the department manager when there is none.
Set the limit a little above what you consider acceptable. An alert every other day teaches managers to ignore it; a rare one gets read.
Where does the manager see the whole day at a glance?
In Overview, the first screen of Attendance & Payroll: present today, late today and who among them passed the monthly limit, plus the Lateness Alerts list with names, the time this month and the limit.
Each employee sees only their own alerts, so they know where they stand before their manager says anything.
What if the lateness had a good reason?
The employee files it in Excuses with the date and the reason, and the team lead approves it. An approved excuse removes that day's deduction from the attendance sheet.
If the team lead spots it while reviewing the sheet, they press Edit Day on that line: either Correct the times, for someone who forgot to check in or out, or Approve with an excuse. The reason is required and is written in the sheet history, so whoever reviews next knows why the figure changed.
Will old records I import send alerts?
No. Alerts are for new check-ins only. Records imported or corrected more than two days later send none, so a manager does not wake up to dozens of activities after a fingerprint file is imported.
Where do I start?
In Intagya ERP the alert is part of the attendance policy in the Attendance & Payroll app. Tomorrow, pick one limit and agree on it with your department managers, then switch the alert on for one month. At the end, ask them one question: did the alert reach you early enough to talk before any deduction?
Read the manager alert steps in the guide
FAQ
Who gets the alert?
The direct manager on the employee record, or the department manager when there is none.
Is there an alert for every late arrival?
No. Every late arrival past the grace time is logged in Lateness Alerts, but the manager only gets an activity once the employee passes the monthly limit.
Can the manager be alerted for early leave too?
Yes. Switch on Alert on Early Leave and set its limit on the same Manager Alert tab.
Do employees see their own alerts?
Yes. They see only their own alerts, excuses and sheet, never their colleagues'.
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